Step-by-Step: How to Apply for Government Contracts

Winning a government contract can be a game-changer for small businesses. It provides stable income, credibility, and opportunities for long-term growth. However, many business owners find the process confusing and intimidating. The good news is that with proper guidance, any business can learn to apply for government contracts and position itself for success.

In this blog, we will break down every step clearly so you can confidently move forward with your government contracting journey.

Understanding Government Contracts

Government contracts are agreements between a business and a government agency for the provision of goods or services. These contracts can range from construction projects and IT support to cleaning services and supply delivery. The U.S. government spends billions of dollars each year on small business contracts, and your company could be one of the beneficiaries.

Before applying, it’s essential to know that the process is structured but accessible. The government actually wants to work with small businesses to encourage innovation and economic growth.

Step 1: Confirm Your Business Eligibility

Before anything else, make sure your business meets the requirements to apply for government contracts. You’ll need to:

• Register your business legally (LLC, Corporation, etc.)

• Have a valid Tax ID (EIN)

• Maintain accurate financial records

• Offer a product or service that the government regularly buys

You can explore the System for Award Management (SAM.gov) to see the categories of goods and services the government is looking for.

Step 2: Register Your Business on SAM.gov

The System for Award Management (SAM) is the first and most crucial step when learning how to apply for government contracts. Without registering here, you cannot bid on or receive payments for any federal contract.

To register:

1. Go to SAM.gov

2. Create a login using your business information

3. Obtain your Unique Entity ID (UEI) — this replaces the old DUNS number

4. Complete your business profile, including your NAICS codes (industry classification)

Once your registration is active, your business becomes searchable by government buyers.

Step 3: Identify Your NAICS Codes

The North American Industry Classification System (NAICS) codes define your business type and what products or services you offer. Each code corresponds to a specific industry.

For example:

• 541512 – Computer Systems Design Services

• 236220 – Commercial and Institutional Building Construction

• 561720 – Janitorial Services

You can list multiple NAICS codes if your business operates in more than one area. These codes help government agencies match your business with relevant contract opportunities.

Step 4: Understand Set-Asides and Certifications

The government sets aside a portion of its contracts specifically for small businesses. These are known as set-aside contracts, and they can give you a competitive edge. Some key certifications include:

• Small Business (SB)

• Women-Owned Small Business (WOSB)

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

• HUBZone Small Business

Each certification has its own requirements, but they can greatly improve your chances of securing a contract.

Step 5: Research Contract Opportunities

Once your registration and certifications are ready, start exploring open opportunities. The best platforms to find active contracts include:

• SAM.gov: Main portal for federal opportunities

• USAspending.gov: See who’s getting contracts and for what amounts

• SubNet and Dynamic Small Business Search (DSBS): Great for subcontracting opportunities

Take time to understand the contract’s requirements, deadlines, and evaluation criteria before applying.

Step 6: Prepare a Strong Bid Proposal

Your proposal is your first impression — and it matters. To increase your chances of winning, focus on:

• Understanding the agency’s needs: Tailor your proposal to show how you can solve their specific problem.

• Pricing competitively: Offer fair pricing that shows value without undercutting your worth.

• Showcasing experience: Highlight similar work or success stories.

• Professional presentation: Ensure your proposal is well-written, error-free, and formatted correctly.

Remember, government agencies value reliability and capability more than flashy marketing.

Step 7: Submit Your Bid

Once your proposal is ready, follow the instructions provided in the solicitation. Be sure to:

• Submit before the deadline

• Attach all required documents

• Double-check your pricing and compliance details

Late or incomplete submissions are automatically disqualified, so attention to detail is key.

Step 8: Follow Up and Stay Prepared

After submitting your bid, don’t just wait silently. If allowed, you can follow up with the contracting officer for updates or feedback. Even if you don’t win your first contract, don’t be discouraged — every bid helps you gain experience and credibility.

You can also explore subcontracting as a beginner. Partnering with larger contractors gives you hands-on experience and exposure to the federal contracting process.

Step 9: Maintain Compliance

Winning a government contract is just the beginning. You’ll need to follow strict compliance rules regarding performance, reporting, and financial management. Always maintain:

• Accurate documentation

• Proper recordkeeping for audits

• Timely reporting and invoicing

Staying compliant builds trust and helps you win repeat contracts in the future.

Step 10: Keep Learning and Improving

Government contracting is competitive, but persistence pays off. Continue learning about the process, attend webinars, and connect with procurement officers. Platforms like the Procurement Technical Assistance Center (PTAC) or Small Business Administration (SBA) offer free resources to help small businesses grow.

Why Partner with GovEdge Pros

Understanding how to apply for government contracts is just the first step — succeeding at it takes strategy, compliance, and insight. That’s where GovEdge Pros comes in. The team helps small businesses navigate the complexities of federal contracting, from SAM registration and certification to proposal writing and compliance management.

Conclusion 

Applying for government contracts may seem like a big task, but with clear steps, patience, and the right support, it can transform your business. Federal contracts can bring stability, growth, and recognition to your brand. They open the door to long-term partnerships, steady income streams, and valuable networking opportunities with other industry professionals. For many small businesses, securing even one government contract can create the foundation for future expansion and help establish credibility in highly competitive markets.

This is where GovEdge Pros can play a pivotal role. With deep expertise in government contract consulting, GovEdge Pros provides the insights, tools, and step-by-step support needed to help small businesses like yours thrive in the federal marketplace. From registration and certification to bid preparation and post-award compliance, their team ensures you’re ready at every stage of the journey.

Ready to take the next step? Let GovEdge Pros guide you through the process with expert consulting and hands-on support. Visit GovEdge Pros today to learn how your business can confidently apply for and win government contracts — and start building a future powered by opportunity and growth.